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How to apply for Travel Grants

Travel grant

The EurAI Travel Award scheme provides funding for students and early career researchers wishing to attend the ECAI conference or ACAI summer school. These awards are intended to partially cover travel expenses and registration fees. The value of the award ranges from 250 EUR to 750 EUR, depending on the location of the conference / summer school and the distance to be travelled.


The purpose of the Travel Award is to support students and early career researchers who have limited or no access to other funding for supporting their travel. Applicants must be members of a EurAI member society. Recipients of the ECAI Travel Award must include an acknowledgement to EurAI in all presentations or posters presented at the conference or any of its satellite events (if applicable). The award can only be used to support your attendance at ECAI or ACAI. By accepting the award, you are confirming that you have participated in the conference / summer school, and that your total expenses (including travel, accommodation and registration fee) exceed the value of the award.

Application Process

Applications for the Travel Award should be submitted as a single zip file, containing the following documents in PDF format:

  • A brief case for support (up to 500 words), outlining how the applicant has contributed to the field of AI and how the applicant will benefit from attending the event.
  • In the case of the ECAI travel award, you should provide details of any papers that will be presented at the conference and/or its satellite events. In the case of
  • ACAI, you should include a description of how the topic of the summer school relates to your research.
  • A signed and dated letter from the Department Head explaining what other funding is available to the applicant for travel to conferences and summer schools.
  • Evidence of membership of a EurAI member society.

In the case of a successful application, proof of participation in the event will need to be provided. Please note that as a result, the Travel Award will only be transferred after the conference or summer school has taken place.

The next eligible event for the Travel Award is ACAI 2021, but it is currently not yet clear whether ACAI 2021 can take place as a physical event. Applications for the travel award will be opened as soon as it becomes clear that this will indeed be possible.

Selection criteria

In the likely case that the total amount requested exceeds the available budget, applications will be selected based on the following criteria:

  • For the ECAI Travel Award, whether the applicant is the main author of a paper will be presented at the conference, or (with lower priority) any of the satellite
  • events.
  • For the ACAI Travel Award, the extent to which the topic of the summer school is aligned with the research plans of the applicant.
  • The career stage of the applicant, where students will be given priority over postdoctoral researchers and faculty.
  • The extent to which other funding is available to the applicant.
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